Letter of Resignation Email Writing Tips

  – How to Resign from a Job –

How to resign from a job. You may want or need to leave your current work for good reasons. When you leave, it is usual to give your employer a two-week notice. This article covers all you need to know on how to resign from a job. Keep reading for suggestions.

how to resign from a job

How to Put in Your Two Weeks Notice

Here are some tips to guide you in writing a two weeks notice:

1. Use Business Letter Format: Use a business letter format so that your letter looks professional. At the top of your letter, include your contact information, the date, and your employer’s contact information. Letter of resignation email.

2. State the Date: The most important thing you need to say in your letter is when you will be leaving the company. You can either state the specific date you will leave, or say that you are leaving two weeks from the current date.

3. Keep It Short: You don’t need to include any more information than the fact you are leaving and when your last day of work will be.

4. Consider Saying Thank You: If you wish, you can also include a thank you for the opportunity provided and the experience you gained while working with the company.

5. Be Positive: As with all resignation letters, brevity is advantageous and it’s best to avoid mentioning anything negative about your employer or co-workers. Two-week notice.

Maintain professionalism with everyone, always. You never know whose path may cross yours in the future.

6. Offer to Help: Consider offering to help with the transition process. You might offer something specific—such as helping to train your replacement—or you can just offer your general help. Two-week notice. Letter of resignation email.

7. Send the Letter to the Right People: Send this letter to both your employer and to your human resources (HR) office, so that HR has a copy on file. Not your co-workers. Two-week notice email.

8. Consider a Resignation Email: You can also send a resignation email message rather than a formal letter. The content of the email will be similar to a letter. Letter of resignation email.

In the subject line of the email, include your name and the word “resignation.”

9. Read Letter Samples: To help you write your own letter, check out a few resignation letter samples or resignation email samples, depending on how you plan to send your message. Edit the samples to fit your personal circumstances.


How to Resign from a Job

What’s the best way to quit your job? Quitting isn’t always easy, even if you hate your job or your boss and can’t wait to start a new position. Even if you are about to be fired, it can be difficult to resign tactfully.

If you are thinking about leaving your job, here are some important points to think through before you turn in your resignation. When you’re sure you’re ready to quit, there are ways you can resign gracefully and leave on good terms

1. Make Sure You Really Want to Quit

There are a few warning signs that it’s time to go, including reduced productivity, physical complaints, and finding your conversation at home dominated by work-related issues.

Even if you have every reason in the world to resign, it might not be a good idea to quit your job right away.

Make sure that you’re leaving for the right reasons, rather than quitting because you’re having a bad week and it seems like it won’t get better any time soon.

Once you’re certain that you want to quit, handle your resignation as carefully as you would handle any other business endeavor.

It’s always wise to not alienate your current employer. You never know when you will need them for a reference.

2. Consider All Your Options

Do you have another job offer? If so, weigh the pros and cons of the new position versus your current position. Consider the work environment, flexibility, salary, and benefits in addition to the job responsibilities.

How about opportunities to advance? If the new job comes out ahead on all counts and you feel sure that this is the right change to make, don’t hesitate.

If you’re still on the fence about the next position you are considering taking, ask if you can spend a day in the office “shadowing” the staff.

Do you have enough savings or other income to manage financially? Even if your employment situation isn’t the best, you might want to consider hanging on to the job you have and start your job search before you resign.

That old saying that “it’s easier to find a job when you have a job” holds true.

3. Give Adequate Notice (When Possible)

If you have an employment contract that states how much notice you should give, abide by it. Otherwise, it’s appropriate to offer two weeks’ notice.

Sometimes, you may feel that you cannot stay for another couple of weeks.

When that happens, it’s important to conduct yourself professionally in every other way, such as sending a formal resignation letter, offering to help to the best of your abilities, and keeping things positive until you go.

If your employer asks you to stay longer than two weeks (or the time in your contract), you have no obligation to stay. Your new employer will expect you to start as scheduled, and in a timely manner.

What you could do is offer to help your previous employer after hours, via email, or on the phone.

4. Finalize the Details of Your Departure

Find out about the employee benefits and salary you may receive upon leaving. Inquire about collecting unused vacation and sick pay, and keeping, cashing in, or rolling over your 401 (k) or another pension plan.

Note: You may be asked to take part in an exit interview prior to your departure. Review sample exit interview questions to get an idea of what you’ll be asked during such an interview.

5. Return Company Property

Return any company property you have, including keys, documents, computers, phones, and anything else that doesn’t belong to you.

The company doesn’t want to chase you to get it back, and you don’t want to be held responsible if it’s not returned in a timely manner.

how to resign from a job

When is the Right Time to Leave a Job?

Are you thinking about quitting your job, but not sure you’re doing it for the right reason? Or are you worried that you should stay with your current employer for the time being?

Hating your job might not be a good enough reason to quit unless you have another job lined up. There might also be other reasons you should keep your job or wait for a better time to tender your resignation.

You might even turn things around and learn to love the place where you work.

That said, there are circumstances beyond your control where quitting may be your only viable option. Here are the top 10 warning signs you need a new job.

Sometimes, even if the work environment is difficult, it can be strategic to give another reason for quitting other than that you hate working at the company.

Top 10 Good Reasons to Quit Your Job

Here are top 10 ten reasons to leave a job:

1. You Found a New Job. Obviously, the best reason for quitting a job is that you’ve found a new one.

Before you quit your job, though, make sure that you’ve covered all the bases, including having a confirmed job offer and a cleaned-out computer and office before you quit.

2. You Hate Your Job. Don’t quit your job right away, even if you hate it. It’s better to strategically plan your departure so that you’re leaving on your terms and not scrambling to find another position.

3. Illness. Personal or family illnesses are both legitimate reasons to quit a job, and sometimes a sudden illness can be an excuse to leave a position.

If it’s a legitimate reason to quit (i.e., you or someone in your family is chronically ill), make sure that you have continued health insurance coverage after you leave.

Also, be aware that you may be eligible for Family and Medical Leave due to personal or family illness.

4. Difficult Work Environment. Co-workers, bosses, and a negative office environment can all make your job difficult. In fact, they can make your workplace somewhere you simply don’t want to be.

Once you have tried every option, you may need to make a decision to leave. Here’s how to decide when to leave a difficult workplace and how to move on.

5. Schedules and Hours. When you lose childcare or your work schedule has changed and it’s difficult for you to adjust, you may need to quit your job and look for one that is more accommodating to your personal schedule.

Leaving a job because of scheduling issues is a legitimate reason for quitting a job.

6. Going Back to School. Going back to school, either on a part-time or full-time basis, can necessitate a job change. Given your school schedule and the demands of your job, your current employment may no longer be a good fit.

7. Career Change. More than a few people have quit a professional job because they felt like they had been doing the same thing for too long, wanted to do something different, or didn’t want to deal with the stress or travel requirements of their industry any longer.

Whether you want to move up or down the career ladder, a decision to change careers can make good sense if you’re looking to do something different.

8. Relocation. When you move, of course, you have to quit your job unless there are opportunities to relocate with the company or to work remotely. If you are interested in keeping your job when you move, check to see if relocation or working remotely is an option. You can always ask your boss if telecommuting is an option.

9. You Got a Permanent Position. If you’re working as a temp or at a part-time job and want to move on, one of the best reasons to give for quitting is that you have found a permanent full-time position.

10. What Your Gut Tells You. One of the best ways to make decisions is to listen to your gut. It can work with hiring, deciding to accept a job, or deciding to quit a job. If your gut is telling you to quit, listen to it—it very well could be right. Here’s how to resign with class.


More Reasons Employees Move On

A 2019 Workplace Satisfaction Survey from the Addison Group asked job seekers to explain why they would seek other roles. Responses included:https://www.indeed.com/career-advice/interviewing/describe-your-current-job-responsibilities

‣ Dissatisfied with the current role – 81%

‣ Passed over for a promotion – 79%

‣ Not satisfied with career path – 43%

‣ Manager/Direct Supervisor – 39%

The survey notes that 72% of employees were satisfied with their current role, 69% were optimistic about finding a new position, and 80% said even one bad day at work would make them likely or very likely to start a job search.

What to Do Before You Quit Your Job

After you turn in your resignation, some companies will expect you to provide and work your two weeks’ notice, while other companies will want you out the door by the end of the day or even immediately. In that case, you may—or may not—not be paid for the duration of the notice period.

Most times, as soon as you turn in your resignation, you’re done—your employer will ask you to hand over your work ID or badge and box up your personal items, and you will then be escorted to the door.

1. Are You Covered?

Before you make that final decision to quit, make sure that you have a new job or another source of income lined up. If you don’t, make sure you have enough money saved to live comfortably for at least six months or so.

Also, check on your health insurance coverage if you don’t yet have another job lined up. You may be able to continue coverage via COBRA, but be sure to check this out before you resign. The government’s Health Insurance Marketplace is another option. Here is more information on the difference between COBRA and the government’s Health Insurance Marketplace.2

2. Clean Up Your Computer

Make sure that your personal information isn’t left behind when you leave your job.

That way, you won’t have to worry about someone accessing your personal information in your absence. Below is a list of different items on your computer that you should deal with before resigning:

Computer Documents: If you have personal documents, email a copy of each to your personal email address or save them online. Then, delete the files from your office computer.

Email: Do the same with personal email messages that you want to save. Forward them to a private email address and then delete them.

If you have online accounts where you have used your business email address for the account login, change the accounts to your personal email address.

Also, make sure you have the email addresses and phone numbers of the people you want to stay in contact with.

After you resign, send a goodbye letter to coworkers in which you can share your personal email address and phone number with them, if you wish.

However, do not send a goodbye letter (or tell coworkers you are leaving) before you resign. If word gets to your boss that you are resigning, he or she will not be pleased to have heard it through the grapevine.

Software: If you downloaded software that is only relevant to you, not to the job, delete it. Delete any messaging programs or apps you’ve downloaded as well.

Internet Browsers: Delete your browsing history, cookies, saved passwords, and saved forms from your web browsers. You’ll typically be able to do this by going to “Tools” on your internet browser.

There is usually an option such as “Delete Browsing History” or “Clear Private Data.” Do this for every web browser you have used at work.

3. Clear Out Your Office

Do you have years’ worth of old paper files in your office? Get rid of them. Only keep what’s relevant and necessary for the person who will be doing your job next.

You’ll want to get to the point where you can easily bring home what’s left in a single box or bag. Therefore, if you have a lot of personal items, bring them home a little at a time, or throw out what you don’t need to keep.

Your goal is to be able to leave your job with a clean slate (with no personal/private information left behind) and at a moment’s notice.

If you take some time to prepare before you quit your job, you will be all set for a smooth transition.

4. Leave on a Positive Note

By following these steps, you will not only be ready to leave, but you will hopefully avoid burning bridges with the company you are leaving.

After all, you might need a recommendation or you might end up working with the company again in the future. Do everything you can to leave on a positive note.

how to resign

Resignation Checklist for Leaving a Job

While it might feel like the hard part is over once you resign from your job, quitting the right way is far from simple.

Leaving on bad terms will do more than make your last days on the job uncomfortable—it could impact your ability to land other jobs in the future.

Follow these steps to learn what to do before leaving a job so you can make a graceful exit. Here’s how to quit the right way.

1. Tell Your Boss

In most situations, it’s best to tell your boss that you’re leaving before you provide your written notice. Make sure your manager is the first person you tell, otherwise they could find out via the office grapevine.

Be tactful and to the point. Express your gratitude for the position, explain that it’s time to move on, and state when your last day is (two weeks’ notice is standard). You can explain why you’re leaving, but you’re not obligated to.

If you’re concerned about your manager reacting poorly, send your written resignation first, and then follow it up as soon as possible with a face-to-face discussion.

2. Submit Your Written Resignation

Your written resignation provides your employer with official notice that you’re leaving. Many companies also require this step. You can submit your written notice via email or letter (or both).

Start your email or letter with a salutation, like “Dear Ms. [Last Name].” Follow that with a statement explaining that you’re resigning and the date of your last day.

Add a sentence or two explainings that you’re grateful for the opportunity. End it formally with “Sincerely, [Your Name]” or “Best, [Your Name].”

Depending on the complexity of your work, you may also want to include transition details.

3. Find Out When You’ll Get Your Last Paycheck

During your final weeks, confirm when you’ll receive your last paycheck. Don’t assume that you will receive your check on the date of your regular direct deposit.

Depending on company policy and state law, you may be paid on your regular pay date, your last day of work, or within a certain time period after you finish your job.

If you don’t receive your last paycheck within the required time frame, you have the right to file a complaint with your state’s labor department and the U.S. Department of Labor’s Wage and Hour Division.

4. Check on Eligibility for Employee Benefits

You might be eligible for continued employee benefits when you resign from your job.

For example, if your employer has more than 20 employees, you’re entitled by law to maintain your healthcare coverage through the Consolidated Omnibus Budget Reconciliation Act (COBRA).

With COBRA, you have to pay both your share of the premiums and your employer’s share along with an administrative fee.

Consider comparing COBRA premiums to your state’s health insurance marketplace premiums to find the most affordable option.

If you have a 401(k), you can roll it over to your new employer’s 401(k) or an IRA that you own. You can also cash it out, but that has steep tax consequences.

You may also be able to continue life and disability insurance. Ask the person or department that administers your benefits about your options.

5. Check on Unused Vacation and Sick Pay

Your employer may be required to pay you for unused vacation time, sick time, or paid time off (PTO), but that varies by state. Unused time is typically paid out as a lump sum.

Ask your benefits administrator about what to expect, and confirm that it’s in alignment with the laws in your state.

6. Get References

Before you leave your job, consider who might be a positive reference. Ask those coworkers or managers for permission to use them as a reference and how they prefer to be contacted.

Consider asking them to leave you a reference on LinkedIn and return the favor.

What to Include in Your Letter

It’s usually better to resign in person, and then follow up with a formal resignation letter. However, if you need to send a resignation email, write it as professionally as you would a resignation letter on paper. How to resign from a job.

Although under some circumstances, such as a cross-country move, moving abroad, or a decision to focus on parenting, it may make sense to disclose the reason for your resignation;

however, in many cases, sharing the details about why you are resigning is not necessary.

In general, your resignation letter should be brief and to the point. Your message should include information on when you are leaving.

Although it’s not required, offering to help during the transitional period and weeks following is generally appreciated. You can also let the employer know you appreciate your time with the company.

The notice should also be positive. If you’ve decided to move on, there’s no point in criticizing your employer or your job.

Avoid including anything negative or disparaging about the company, your supervisor, your co-workers, or your subordinates.

You may need a reference from that company one day. Here are some things to consider when formatting your letter:

‣ Length of the Letter: Most resignation letters are no more than one typed page.

‣ Font and Size: Use a traditional font such as Times New Roman, Arial, or Calibri. Your font size should be between 10 and 12 points. How to resign from a job.

‣ Format: A resignation letter should be single-spaced with a space between each paragraph. Use 1″ margins and align your text to the left (the alignment for most business documents).

‣ Accuracy: Edit your resignation letter before mailing it. You might also want to ask a career counselor or a friend to proofread.


Organizing Your Resignation Letter

After including a header and salutation, the opening paragraph of your message should provide notice of your resignation and give the immediate details of your departure. How to resign from a job.

Any subsequent explanation as to why you’re leaving is up to your discretion. Review these organization tips before you sit down to write your letter.

Header: A resignation letter should begin with both you and the employer’s contact information (name, title, company name, address, phone number, email) followed by the date. How to resign from a job.

If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

Salutation: Address the resignation letter to your manager. Use his or her formal title (“Dear Mr./Mrs./Dr. XYZ”).

Paragraph 1: State that you are resigning and include the date on which your resignation will be effective. Check your contract to see how much notice you are required to give your manager. How to resign from a job.

Paragraph 2: (Optional) If desired, state the reason you’re leaving (i.e. beginning another job, going back to school, taking time off), but this is not necessary. If you do reveal the reason, be positive, focusing on where you are going next, not on what you disliked about your current job.

Paragraph 3: (Optional) Unless you know you will be completely unavailable, say that you are willing to help with the transition your leaving will cause. How to resign from a job.

Paragraph 4: (Optional) Thank your manager for the opportunity to work for the company. If you had a particularly good experience, you add a bit more detail about what you appreciated about the job (the people you worked with, the projects you worked on, etc.).

Paragraph 5: (Optional) If you would like a letter of reference from your manager, ask for it here.

Close: Use a kind but formal sign-off, such as “Sincerely” or “Yours Sincerely.”

Signature: End with your handwritten signature followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.


Frequently Asked Questions

Here are some frequently asked questions and their appropriate answers:

1. Will quitting social media make you pretty much unemployable?

Many people over 30 years old have minimal-to-no social media presence, and they still find jobs.

2. How to leverage Great Resignation if you want to stay at your job?

Create dependency in your project, if attrition is more in your project then it’s an added advantage. How to resign from a job.

Meanwhile, get an offer letter from the other company. Resign and wait for your project manager to initiate the process of retaining you and ask for an decent hike in your salary during discussion with HR.

3. How to face the people after resigning a job?

You haven’t done any crime. You have left a job of your own choice and will.

You weren’t fired by the Company due to any incompetency or fraud.

So why should you fear?

Keep your head held high always.

4. What is the best way to resign from a recruiter job?

The same way that you leave any job. Assuming that you are an employee of a recruiting agency, then hand in a letter of resignation to your boss giving the standards two weeks’ notice you will end your employment contract with them.

It is always good to first ensure that your belongings are out of the office prior to doing so since some companies will immediately have security escort you off the property once you hand in your notice of resignation.

5. How to quit my job without burning bridges?

Express gratitude: Remember to thank your employer for the opportunities you have been given during your tenure.

Offer assistance: Offer to help the company during the two-week/1 month transition. You might offer to train a new employee or send in a detailed handover note. Ask any questions.

6. Should I resign before accepting a job offer?

The golden rule for resigning to take up the post in a new job is not to resign until you have a written job offer in your hand, which includes a start date and details of the salary and all the pertinent benefits and perks.

If possible, don’t resign until you have a company signed employment contract.

7. How do I avoid going through an exit interview?

It’s best to refrain from treating an exit interview as a session to complain and rant about what frustrated you on the job. How to resign from a job.

Instead, prepare a list of the top areas where you think the company could improve and share these constructive comments in a calm manner.

8. How should I resign from a job?

Follow the steps below the properly resign from a job:

‣ Start by deciding whether it’s the right time.

‣ Give at least two weeks’ notice.

‣ Write a letter of resignation.

‣ Give feedback on why you’re leaving.

‣ Schedule a meeting with an HR representative and/or supervisor.

‣ Wrap up and transition work.

9. Is it rude to quit a job via email?

Do not quit a job by email. You can send your letter of resignation in an email after you resign in person. But quitting a job in an email is classless and unprofessional.

When writing a 2-week notice email, be polite, professional, and complimentary.

10. Should I quit my job if it’s causing me unhappiness?

Your happiness is important, so you could give out your best. So yes! Definitely make plans to quit your job if it’s depriving you of your happiness.

Please let us know how this article helped you, leave a comment in the comment box below. Feel free to share this article with friends and loved ones.

CSN Team.

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