How to Accept a Job Offer – You should expect a few conventional processes during the offer process, including an offer notification, initial offer, and final offer. This article will walk you through all you need to know after receiving a job offer and even during the waiting period.
The Job Offer Process
Although the period between your last interview and the offer conversation varies, following up if you haven’t heard back in three business days is okay unless you’ve been given a deadline for the next stages.
A phone call or email will likely be the first (typically more informal) offer. You should receive a formal communication detailing your official offer after the first conversation.
If the offer appears to be acceptable, you’ll proceed to the acceptance communications. If not, now is the moment to bargain. Let’s look at each process in more detail.
The Informal Offer Notification Overview
You may receive an informal notification from the recruiter that you should expect an offer at first. This message is frequently in the form of a presumption, which means they will ask you to inform them exactly what you require from them in order to accept an offer.
“Suppose we offer you the position,” for example. What do you require of us in order for you to accept the offer as quickly as possible?”
Keep in mind that this is not true for all employers, as communication types, styles, and timeliness will differ.
To begin, convey your gratitude. Then be ready to talk about compensation, benefits, bonuses, working hours, and any other requirements you may have for the new position. After you discuss, you should get additional details from the employer about when and how you can expect to receive an official offer.
The Official Offer Phase Overview
You should receive an official offer from the employer after your initial casual chats. If the offer is made over the phone, request that they send you a written document to consider as well.
To make the offer official and to fully grasp their expectations of your role, compensation, start date, and perks, you must acquire all the terms of their offer in writing.
For example, you may be required to pay for your work phone as part of a signed offer. This is something you can bring up with the company or negotiate.
How to Accept a Job Offer
Congratulations if you’ve recently been offered your dream job! However, there are a few things you must complete before you can relax and enjoy your new employment.
To assist you, we’ve included instructions on how to compose an acceptance email as well as a job offer acceptance template so you can get started right away.
Tips for accepting a job offer.
1. Review the Job Offer Details
Before accepting a job offer, you should spend some time reviewing the facts. The majority of businesses make an initial employment offer over the phone or through a recruiter.
Please make sure you’re happy with the verbal offer before accepting it. Is it in line with your expectations?
Are the compensation, benefits, training, and hours, for example, the same as those discussed during the job interview? Make sure you finalize all the specifics so you can examine the job offer carefully.
2. If You Need Time to Think, Ask for it
If you require more time to consider the employment offer, please request it. You don’t want to accept a job offer that you don’t like, so don’t make a snap decision. Express your gratitude for the opportunity.
Confirm your interest in the position, then set a timeline with your recruiter and hiring manager for when you will respond, and adhere to it.
The most you can reasonably anticipate asking for is one to two days – after all, if you decline the job offer, the recruiting manager must swiftly contact other interviewed prospects.
To help you decide whether to accept a job offer, speak with your recruiter, trusted colleagues, family, and friends.
As soon as you’ve made your decision, let your recruiter and hiring manager know, regardless of what that decision is.
3. Be Prepared to Negotiate
As previously said, most job offers are made over the phone, and this is the best moment to start negotiating if you are unhappy with one or more aspects. Don’t wait until you have a formal written offer.
Just ensure you are realistic; to aid your decision-making, it can help to refer back to your target job requirements and why you wanted a new job in the first place.
If you accept the position, will these goals be met?
4. Get the Job Offer in Writing
A formal letter is frequently issued to clarify the details and terms of employment in writing after both parties have discussed and agreed on an acceptable offer.
When you receive this written offer, read it carefully and double-check everything.
If the company does not issue you a written offer, request one so you can properly accept the position. The employment offer letter should arrive immediately if your new employer is eager for you to start as soon as feasible.
Accepting a Job Offer: Verbal or Written Acceptance?
It’s time to accept the written employment offer properly once you’ve made your decision. “I’ve said ‘yes’ to my new employment,” is one of the most frequently requested inquiries.
Is a job acceptance letter still required?” The response is a resounding “yes.”
Apart from everything else, if you accept a verbal job offer and subsequently receive a standard offer letter, it is polite to respond with your own employment acceptance letter.
Furthermore, any verbal agreements should be documented in writing to avoid future misunderstandings.
How to Write an Acceptance Letter or Email for a Job Offer
While your job offer acceptance letter or email should be brief, it is still formal business correspondence that will be filed with your resume. Accepting a job offer: a guide.
It should be well written, error-free, and include the following information.
1. Express Your Gratitude
Begin your job acceptance letter by expressing gratitude to your new company for the opportunity. Indicate the job title and the name of the company.
“Thank you for your time on the phone yesterday,” for example. I was overjoyed to receive your formal offer for [Job Title] at [XYZ firm] today.”
2. Accept the Job Offer in Writing
After that, express your excitement about accepting the offer. You may say that you are excited to get started.
“I am delighted to officially accept your offer of employment,” for example. I’m excited to be a part of your team.”
3. Make the Salary and Benefits Clear
When accepting the offer, explain the compensation and benefits.
“As previously discussed, my beginning compensation is [$XX, XXX], with [an annual performance-based bonus, training, professional membership, and hybrid working] all included in the package,” for example.
4. Keep Track of Your Start Date
If you’re changing jobs, you’ll almost certainly have to work out a notice period. To minimize confusion, provide the notice period and start date in your acceptance letter.
Explain that you will notify your current employer in writing as soon as feasible of your start date if you have not yet confirmed your notice period with them.
“I can certify that I must serve a four-week notice period with my current job,” for example. My start date is Monday, June 23rd.”
5. Conclude on a Positive Note
End on a positive note by saying that you are looking forward to commencing your new role. For example, “I am looking forward to joining the team and getting started in my new role!”
Putting Your Job Offer Acceptance Letter Together
It’s time to put it all together now that you know what to include in your job offer acceptance email.
But before we do so, there are a couple of things to remember: your acceptance email should have a subject line that properly indicates the email’s purpose, and you must sign off appropriately.
In the job offer acceptance template below, we show you how to do it:
Subject line: [Job offer acceptance – Your Name]
Dear [hiring manager’s name],
Thank you for your time yesterday on the phone. I was overjoyed to get your formal offer for [Job Title] at [XYZ firm] today. I am delighted to accept your offer of employment. I am excited to join your team.
As previously stated, my starting pay is [$XX, XXX], with additional benefits including [an annual performance-based bonus, training, professional membership, and hybrid working].
I can certify that my current employer requires me to serve a four-week notice period. My start date is Monday, June 23rd.
I’m excited to join the team and start working in my new position!
What to Include in a Job Offer Acceptance Letter
When you’re ready to accept the offer, follow the advice to compose a letter or send an email confirming your acceptance. Your letter can be brief, but it must include the essential information:
‣ Thanks, and appreciation for the opportunity
‣ Written acceptance of the job offer
‣ The terms and conditions of employment (salary, benefits, job title, etc.)
‣ Starting date of employment
Job Acceptance Letter Sample
Here are examples of a job acceptance letter or email:
1. Job Acceptance Letter by Email
I appreciate your call and your willingness to accommodate my written offer request. I’m writing to accept your offer for the position of Finance Associate at River Tech.
My beginning pay will be $55,400 per year, plus three weeks of paid vacation, as previously stated. I understand that my health, dental, and vision insurance, as well as the option of a flexible spending account, will commence on the start date.
I’m excited to join the team on Monday, July 20th. Please let me know if there is any paperwork or other information I need to bring on my first day.
Once again, thank you for the opportunity—I’m excited to get started!
Thanks once more,
2. Accepting a Job Offer Letter Sample (Text Version)
87 Washington Street, Jason Burnett
08055 Smithfield, California
August 17, 2020
Michael Hynes, Jr.
Human Resources Director
Granite & Stonework of Smithfield
Marshall Avenue, 800
08055 Smithfield, California
Greetings, Mr. Hynes!
I am delighted to accept the position of Advertising Assistant with Smithfield Granite and Stonework, as we discussed over the phone. Again, thank you for the chance. I’m excited to contribute to the firm and collaborate with the rest of the Smithfield team.
My beginning pay will be $48,000, and after 30 days of service, I will receive health and life insurance benefits.
I am excited to begin working on November 31, 2023. Please let me know if you require any more information or papers before then.
Thank you so much again.
Signature (handwritten) (hard copy letter)
3. Acceptance of a Job Email Example
Janet Fieldstone – Job Acceptance Subject line
Greetings, Mr. Campbell!
It was a pleasure to speak with you on the phone regarding the Marketing Director position at ABC Company yesterday. I’m overjoyed to accept this job offer in writing. I’m looking forward to working with you and the rest of ABC’s senior management team to chart a new marketing strategy course.
As previously discussed, my start date will be February 1, 2024, with a $105,000 annual salary and three weeks of paid vacation per year. This income does not include health insurance supplied by the firm, which began on my start date.
I’m always available by email, but if calling is more convenient, please do so (555-555-5555).
Thank you again for this wonderful opportunity.
Because the back-and-forth communication from offer to acceptance might be complicated, ask the company any questions you have throughout the offer period.
They want to make sure you understand the offer and accept it quickly, so they’ll be happy to answer any questions you have.
Final Job Acceptance Steps and Tips
After you’ve sealed the agreement, you’ll need to finish up any loose ends with your previous company and get ready for your first day.
Make sure you’ve completed all of the following before giving your two-week notice (or whatever term your firm requires):
‣ Formally accepted the written offer letter with a confirmed start date
‣ Signed any documents from the new employer that make your offer official
‣Cleared any final steps like reference conversations or background checks
Your new employer should be glad to assist you in any way they can, so don’t be afraid to inquire about the status of any of these items. Accepting a job offer: a guide.
A simple question like, “Is there anything I should wait for or accomplish before informing my current employer of my planned departure?” should provide you with the necessary information.
Begin preparing for your first day after notifying your current employer of your resignation.
Though your company will most likely send you instructions on how to prepare for your first day, there are a few things to keep in mind as you begin your new job:
‣ Onboarding paperwork you need to complete before the start date.
‣ Orientation details.
‣ Items you should come prepared with.
How to Gracefully Turn Down a Job Offer
Here are some tips to kindly turn down a job offer.
Step 1: Show Your Appreciation
First and foremost, express gratitude to the hiring manager for the opportunity and for his or her time.
Thank you so much for your interest in the role of Marketing Manager. I appreciate you considering me and answering so many of my questions regarding the firm and role.
Thank you for the interview last week; it was wonderful to meet the team and tour the offices. I appreciated learning more about the Operations Director role and am grateful for your generous offer.
Step 2: Give a Good, Brief Reason
It’s the ethical and respectful thing to do not to leave a hiring manager in the dark about why you’re declining the employment, especially if you’ve spent a lot of time interviewing.
That said, there’s no need to go into detail about the red flags you noticed in your potential boss, brag about the fantastic benefits you’ll get at the job you’ve accepted, or complain that you’ve been debating your decision for the past week.
The ideal strategy is to be succinct yet honest about your precise reason for declining the post, such as I’ve chosen to accept a position with another company after much thought. I’ve determined that now is not the best moment to leave my current work after considerable consideration.
‣ While this position appears to be a fantastic opportunity, I have opted to explore another career that would allow me to further my marketing and social media interests.
‣ You can go into further detail if it makes sense.
For example, I once felt that I owed the hiring team a full explanation after being introduced to a company by a friend and going through three interviews before receiving an offer.
I mentioned how much I loved getting to know the group and why the role appealed to me, but also mentioned that I had another offer that would get me closer to my professional aspirations.
But if the position seems terrible and the only real reason you have is that you’d rather stand in an unemployment line than accept it, a simple, “It’s not quite the right fit for my career goals at this time” will suffice.
Step 3: Stay in Touch
The job-hunting world is small, especially in specific industries. So, before you sign off, offering some tiny pleasantries is always a good idea.
If you can, bring up something you talked about, such as an event or conference you’re both attending. Otherwise, you might just express your best wishes for the future to this person.