how to end an email to a professor

How to End an Email to Your Professor (With Examples)

Writing a professional email can be a daunting task for students. Do you want to know how to end an email while writing to your professor? Continue Reading!

how to end an email to a professor

When emailing professors, there are a number of crucial elements that students frequently incorporate, including greetings, requests, and salutations.

Being too informal could show a lack of respect.

How then do you end a mail to a professor? Read on!

Why Should You Send an Email to a Professor?

Why Should You Send an Email to a Professor?

There are several reasons you might decide to email a professor as a college or university student.

Contacting professors is a common practice for students involved in coursework or research, since professors act as a bridge between students and their academic objectives.

The following is why a student can email a professor:

  • Requests for recommendation letters
  • Research opportunities applications
  • Questions regarding courses and their requirements
  • Announcements of absences
  • Requests for in-person meetings to go over a course material
  • Requests for deadline extensions for coursework
  • Inquiries regarding opportunities outside of school

How to End an Email to a Professor

How to End an Email to a Professor

There are various things to avoid at the end of your email to your professor.

They are:

1. Avoid Using Emojis

The usage of emojis has increased along with the prevalence of texting on cell phones.

It can be entertaining to use emojis to highlight a certain emotion you’re experiencing.

But they’re not intended for business emails that you send to your professor.

They should be avoided if you wish to keep your professor’s respect.

Emojis might make your email difficult to read, in addition to making it look unprofessional.

That’s because it significantly disrupts the flow of your content.

Emojis requires a reader’s brain to temporarily pause while reading the text in order to process them.

Even in your signature, avoiding using emojis in the last paragraph will make it easier for recipients to scan your email quickly and respond.

You should avoid writing this way:

That issue was challenging (angry face emoji).

(Thumbs up emoji) I appreciate you taking the time to assist me with it (heart emoji).

Best,

Janet

Janet wants to express her gratitude to the professor for helping her solve a problem, but the way she does so simply makes her sound childish.

Here’s how she should write Instead:

That issue was challenging. Thank you for taking the time to assist me with it.

Best,

Janet

This sentence seems more sincere because it doesn’t contain any emojis that would turn it into a parody.

If you want your professor to take your email seriously, avoid using emojis in the closing paragraph.

2. Cross-Check Your Spellings

While you should always ensure that your entire email isn’t misspelled, it’s especially important at the end of your mail.

Because professors frequently skim emails, academics anticipate a succinct and well-organized summary of your email in your concluding paragraph.

They might stop respecting you if your conclusion paragraph contains any misspelled words.

This is especially true now when there are so many spellcheckers to choose from because of technological innovations.

Many of them are free to use.

By doing this, you are ensuring that your lecturer perceives you as a professional.

You should avoid writing this way:

I’ve compiled the list of supplies needed for the experiment. The experiment should go well with you’re assistance.

I’m grateful.

Robert

Looking at this closely, Robert not only misspells words but also uses the wrong term for “your.”

If a professor were to read this, they might wonder whether it would be prudent to supervise their experiment.

Robert might be a bright student who rushed to finish this email.

However, his failure to proofread could cost him the chance to conduct a sponsored experiment.

He should have written this way:

I’ve compiled the list of supplies needed for the experiment. The experiment should go well with your assistance.

I’m grateful.

Robert

The updated version reads more smoothly and appears nicer.

It doesn’t seem to have been written by a young person.

The professor will be confident working with Robert.

To gain your professor’s respect, double-check your spelling.

3. Don’t Criticize Your Professor

You should not criticize your lecturer in an email.

At the end of the term, you can always discuss their performance and qualifications as a professor using Rate My Professor or the campus’ official rating system.

A fast way to annoy your lecturer is to criticize them in your email’s last paragraph.

Avoid offending the person who decides your grade.

Don’t write this way:

The solution should not have been placed there. Nobody will discover it there. It should be moved to the booklet’s front.

Best,

Hilary

This conclusion is very disrespectful.

It assigns the lecturer the blame.

Even if the professor is at fault, you shouldn’t confront them about it in an email.

This email conclusion is a surefire to annoy the professor

You should write this way:

Students might have trouble locating the answer in its current location. Moving it sooner in the book might help.

I appreciate your time.

Hilary

Hilary deftly avoids assigning blame in the email above. Instead, he plays the victim.

Without criticizing the professor, he draws attention to the issue and offers a solution.

By expressing gratitude for their time, he demonstrates his respect for the lecturer.

4. Sign With Best Wishes

When addressing your professor, Best Wishes is a reliable choice.

Although it’s a nice expression, it’s not formal enough for a business email.

Here’s an illustration of how to apply it:

Thank you so much for the chance. My resume will look fantastic with it.

Best regards,

Larry

This expression is in tandem with a thank-you statement that was made earlier in the closure.

When Larry wishes the professor the best, the pairing makes him look more sincere.

5. Don’t Make Use of Slangs

Another way to come off as unprofessional is to use slang.

People in their 20s and 30s who are in college frequently use particular slang phrases.

In your business emails, you shouldn’t use these words.

They not only give you a childlike appearance, but they might also make your lecturer lose his/her respect for you

You should avoid writing this way:

If the extra credit is available, please let me know. Really, I do need it. My current grade is really terrible.

We’ll talk later,

Mark

There are several issues with this email.

Slang phrases like “bro,” “crappy,” and “see you later” give the impression that the student is careless.

They don’t look sincere when they express concern over their grade.

You should write like this:

Please let me know if the extra credit option is available. I want to use it to raise my grade.

I appreciate your time.

Mark

This conclusion is sincere, supports the rationale of Robert’s contact with the professor, and does away with superfluous language.

6. Avoid Using Caps

Never use capital letters while writing your signature or closing paragraph to your professor.

Using caps can give the impression that you’re yelling, even if you’re just stressing something or trying to get their attention with a particular word.

When writing your email, stick to standard text sizes.

You should avoid writing this way:

MANY THANKS FOR YOUR ASSISTANCE. The issue was not made clear in the syllabus. I’m excited to see you in class.

Best,

Andrew

As seen above, Andrew seems unprofessional because he capitalizes several words.

In the first line, he may be attempting to express his unending and heartfelt appreciation, but all that comes across is clumsy.

He gives off an aggressive and irate vibe.

Here is an illustration of how to write the email:

Many thanks for your assistance. The subject wasn’t made explicit in the syllabus. I’m excited to meet you in class.

Best,

Andrew

The email appears much more professional when the caps are removed.

Conclusion

Emailing is a very essential means of communicating in this technology-driven world of ours.

Students should avoid using emojis, slangs and always cross-check their emails before sending them to their professors.

CSN Team.

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