Penning a good letter of resignation email to your boss might go a long way in maintaining good relationships even after you have left. These two-week notice letter tips are structured to guide you seamlessly.
Meaning of Resignation
The act of resigning entails abandoning one’s work or relinquishing one’s position. It can also refer to an official statement, document, or letter of resignation that indicates a person’s decision to retire in a situation.
This usage of the word is frequently associated with the verb “tender”, which means to formally offer or present something. Resignation can also refer to an accepting, unresisting attitude or a state of submission
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What is a Two-Week Letter of Resignation Email?
This time allows you to finish your existing work and tasks, advise your managers and coworkers about how to perform some of your job functions when you are gone, and say professional and positive goodbyes to your coworkers.
It also provides your employer time to fill a position or make other preparations in order to fill your position.
Before giving notice, study your employment contract to see whether your employer has any additional resignation policies.
A two-week notice letter may be required to formally resign your position, depending on the conditions of your contract.
Why Should You Write a Two-Week Letter of Resignation Email
There are two primary reasons for writing a two-week letter of resignation email. First and foremost, this letter is a courteous manner of informing your employer that you will be leaving your current work.
It is common for people to leave occupations and seek new opportunities. Ensure that your employer will be able to speak positively about your departure during this procedure.
Quitting your work unexpectedly and without notice, for example, could put your employer in a tough position.
This may limit your ability to use your current workplace as a reference for future jobs or put you in danger of a potential employer finding out about your unprofessional departure.
In many circumstances, your notice will provide your employer enough time to settle any accounts in your name or guarantee that you receive any final financial information, such as information about retirement plans or back pay.
Your employer may also require the time to advertise your previous position and recruit a suitable replacement.
The second purpose for penning a two-week letter of resignation email is to have a written record of your resignation choice. This document can be used for a variety of objectives, including determining why staff depart or keeping legal records.
The manner in which you quit your employment may have an impact on your future career success. No matter your reason for leaving, you should avoid leaving a poor impression throughout the resignation process.
Two-Week Letter of Resignation Email Example
Here is an example of a two-week letter of resignation email you could write if you are ready to call it quits in your job.
John Delaney [Supervisor’s Name]
ACT LLC [Company Name]
173 Up Street, Columbus, Ohio 13456 [Company Address]
Dear Mr. Delaney,
This letter is to give you two weeks’ notice of my official resignation from ACT LLC. My final day as a sales associate with ACT LLC will be two weeks from today’s date.
It has been a pleasure working with ACT LLC. I appreciate the time and commitment the company has shown me in helping to develop my sales associate experience and skills.
I intend to continue providing ACT LLC with the same high-quality work from now until my last day of employment. If there is anything you need me to do to help during this transition time, please let me know.
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Tips for Writing a Two-Week Letter of Resignation Email
Here are some tips to guide you in writing a two weeks notice:
1. Use business letter format: Use a business letter format so that your letter looks professional. At the top of your letter, include your contact information, the date, and your employer’s contact information.
2. State the date: The most important thing you need to say in your letter is when you will be leaving the company. You can either state the specific date you will leave, or say that you are leaving two weeks from the current date.
3. Keep it short: You don’t need to include any more information than the fact you are leaving and when your last day of work will be.
4. Consider saying thank you: If you wish, you can also include a thank you for the opportunity provided and the experience you gained while working with the company.
5. Be positive: As with all resignation letters, brevity is advantageous and it’s best to avoid mentioning anything negative about your employer or co-workers. Maintain professionalism with everyone, always. You never know whose path may cross yours in the future.
6. Offer to help: Consider offering to help with the transition process. You might offer something specific—such as helping to train a new employee—or you can just offer your general help.
7. Send the letter to the right people: Send this letter to both your employer and to your human resources (HR) office, so that HR has a copy on file. Not your co-workers.
8. Read Letter Samples: To help you write your own letter, check out a few resignation letter samples or resignation email samples, depending on how you plan to send your message. Edit the samples to fit your personal circumstances.
How to Resign from Your Job in 3 Steps
When you resign from a job, it’s customary to provide a letter of resignation email two weeks before your final day of work. There are several things to consider before you submit this letter to your employer.
1. If Possible, Find a Convenient Time to Meet With Your Employer
It is preferable to resign from your job in person. You can also have this talk over the phone or via video conferencing if necessary. This meeting should, in most situations, be held with your immediate supervisor.
This is a courtesy to your boss that helps them avoid unpleasant surprises and provides them more time to prepare. It also allows you to have a one-on-one talk with them and express your gratitude for the chance. Make an excellent first impression.
Make sure you chat with your manager before alerting any of your coworkers about your resignation to avoid them hearing about it from someone else.
2. Prepare for Your Conversation and Have a Positive Focus
Talking about resigning from your job can be a difficult conversation to have. As with many difficult conversations, it’s a good idea to prepare ahead of time.
This preparation can calm your nerves and make it easier to say what you need to say.
3. If You Can’t Meet in Person, Send an Email
If you can’t resign in person or speak to your supervisor via phone or video conference, you have the option of sending an email.
In this case, you should give your email a clear subject line, keep the body of your email brief and positive, and attach your two weeks’ letter as an attachment. Here’s an example of what your email might look like:
Subject: Resignation Letter – Elaine Chu
Dear Mr. Watts,
Please accept this as my formal resignation from XYZ Company. My last day will be June 15, two weeks from today.
I am grateful for all of your support during my time here and deeply appreciate all of the valuable experiences I have gained. It has been a pleasure working with you and the team. Writing a resignation letter.
Please let me know how I can help during this transition and make it as smooth as possible. I wish you all the best.
Best wishes, and thank you for everything,
Best Excuse to Quit a Job Without Notice
Reasons to quit your job without notice:
1. You Found a New Job. Obviously, the best reason for quitting a job is that you’ve found a new one.
Before you quit your job, though, make sure that you’ve covered all the bases, including having a confirmed job offer and a cleaned-out computer and office before you quit.
2. You Hate Your Job. Don’t quit your job right away, even if you hate it.
It’s better to strategically plan your departure so that you’re leaving on your terms and not scrambling to find another position. Here’s what to do if you hate your job.
3. Illness. Personal or family illnesses are both legitimate reasons to quit a job, and sometimes a sudden illness can be an excuse to leave a position.
If it’s a legitimate reason to quit (i.e., you or someone in your family is chronically ill), make sure that you have continued health insurance coverage after you leave.
Also, be aware that you may be eligible for Family and Medical Leave due to personal or family illness
4. Difficult Work Environment. Co-workers, bosses, and a negative office environment can all make your job difficult. In fact, they can make your workplace somewhere you simply don’t want to be.
Once you have tried every option, you may need to make a decision to leave. Here’s how to decide when to leave a difficult workplace and how to move on.
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5. Schedules and Hours. When you lose childcare or your work schedule has changed and it’s difficult for you to adjust, you may need to quit your job and look for one that is more accommodating to your personal schedule.
Leaving a job because of scheduling issues is a legitimate reason for quitting a job.
6. Going Back to School. Going back to school, either on a part-time or full-time basis, can necessitate a job change. Given your school schedule and the demands of your job, your current employment may no longer be a good fit.
7. Career Change. More than a few people have quit a professional job because they felt like they had been doing the same thing for too long, wanted to do something different, or didn’t want to deal with the stress or travel requirements of their industry any longer.
Whether you want to move up or down the career ladder, a decision to change careers can make good sense if you’re looking to do something different.
8. Relocation. When you move, of course, you have to quit your job unless there are opportunities to relocate with the company or to work remotely.
If you are interested in keeping your job when you move, check to see if relocation or working remotely is an option. You can always ask your boss if telecommuting is an option.
10. You Got a Permanent Position. If you’re working as a temp or at a part-time job and want to move on, one of the best reasons to give for quitting is that you have found a permanent full-time position.
11. What Your Gut Tells You. One of the best ways to make decisions is to listen to your gut. It can work with hiring, deciding to accept a job, or deciding to quit a job.
If your gut is telling you to quit, listen to it—it very well could be right.
Frequently Asked Questions
Popular questions and answers hovering over a letter of resignation email are elicited below.
Pen down a nice letter of resignation email with these tips without burning bridges, thereby opening doors to good opportunities to keep setting in. You might even be referred by your former workplace, showing that there is no love lost.